Management Assistant (M/F)

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Locatie : Brussels
Publicatiedatum :
Type aanwerving : Tijdelijk

Omschrijving :

OfficeTeam is currently recruiting for a (m/f) Management Assistant.

Our client is situated in the center of Brussels.

As Management Assistant you will be responsible for the following tasks:

  • Manage agenda, calls, emails and correspondence, as well as meetings organization and business travel for head of department, making independent decisions on attendance/ conflicting meeting requests;
  • Responsible for travel arrangements of head of department including: flight reservations, hotel accommodations, and expense report processing;
  • Act as "office manager" for the communication team. Is the point of contact for team members re: budget, planning, ways of working;
  • Proactively coordinate budget tracking and budget preparation for the department;
  • Improve or optimize working methods and procedures for the team;
  • Complete adhoc projects that may be assigned;
  • Provide and/or supervise assistance and logistical support on global and local events;
  • Help with the publishing of pages on Plaza/ Yammer and support the production of other communication materials (newsletters, brochures, posters, …);
  • Develop and maintain filing and archiving systems for the department (shared drive; sharepoint online, list of suppliers, contracts, …).

The requested qualifications for this Management Assistant position include:

  • At least 4 years' experience as administrative assistant;
  • Excellent written and verbal communications skills in English;
  • Ability prioritize concurrent assignments and meet timelines;
  • Proactive with excellent planning and organizational skills to ensure effective and timely output independently;
  • Strong detail orientation;
  • Work within an international team environment with good cultural sensitivity;
  • Professionally interact with all levels in the organization and external collaborators;
  • Maintain confidential information;
  • Collaborative skills: strong interpersonal skills; strong focus on information exploring and sharing; must work effectively and cooperatively in a team environment;
  • Reliable and professional with a good sense of humor;
  • Advanced problem solving skills to resolve complex problems;
  • Proficiency in MS Office Suite to include Word (formatting and mail merge), SAP, Excel : Pivot tables, dynamic graphs, functions (eg. VLookup), Sharepoint;
  • Desire and ability to rapidly learn new applications;
  • Positive Attitude, ability to deliver under tight timelines, ability to collaborate productively with internal and external contacts, ability to handle unforeseen changes and last-minute obstacles.

Our client offers:

  • An adequate remuneration package;
  • Intensive trainings to gain professional knowledge in order to fulfil the above mentioned tasks;
  • Flexible working hours;
  • The opportunity to develop a long-term career.

Interested in this challenging position of management assistant? Apply today. For more administrative functions via OfficeTeam: Cliquez ici Klik hier

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Louizalaan 235 - 10de verdieping
1050 Brussel

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