What does an Administrative Assistant do?
The role of an Administrative Assistant is to ensure the internal management and external relations of the company, as well as managing the transversal files of the organization in order to ensure their proper functioning.
The Administrative Assistant is also known as Secretary, Office Assistant, Administrative Employee or Receptionist.
What are the responsibilities of an Administrative Assistant?
The responsibilities of an Administrative Assistant vary, depending on the structure of the company. He ensures the proper flow of information within the company, particularly between employees and managers. He is in charge of writing e-mails, filing correspondence and managing mail (archiving, sorting, etc.).
In addition, the Administrative Assistant answers and directs phone calls (customers, suppliers, etc.), plans appointments with his managers if necessary, or puts them in touch with the right contact person.
What are the required skills and proficiencies for an Administrative Assistant?
- Proficiency in office automation tools (MS Office, voicemail, etc.)
- Familiar with secretarial procedures
- Good interpersonal skills
- Good writing and communication skills
- Good synthesis skills
- Comfortable on the phone
What background is needed to become an Administrative Assistant?
An Administrative Assistant has generally completed a secretary-oriented education (A2 in Secretarial Studies + experience, a Bachelor's degree in Secretarial Studies, etc.)
However, other career paths are possible, provided you have professional experience.
What are the career prospects for an Administrative Assistant?
The Administrative Assistant may evolve into a position of Executive Assistant, Sales Assistant or even become an Independent Secretary depending on his ambitions and experience.